Features
Everything that happens between “can I book?” and “paid”
Kopli covers the whole visit: finding a time, the day itself, the invoice afterwards, and the reminder for the next one.
Scheduling
A day plan that can’t double-book
Every appointment has a time, a staff member and a room. Kopli checks all three, so two people never end up in the same room or with the same therapist at once.
Day and week views
See the day or the whole week for a space, with every room side by side.
Recurring series
Book weekly sessions for months ahead and see every clash before anything is saved.
Walk-ins
Someone just walked in? Press W and book them in, starting now.
Waitlist
A queue per service. When a time frees up, book the next person and they’re told at once.
Requests
Clients ask for a time; you accept it or suggest another, and they confirm from their phone.
Room status
See which rooms are busy right now and until when, from anywhere in the app.
Clients
One record per person, with everything in it
Contact details, visits, notes, invoices and the people who look after them. Built for places where the client is sometimes a child.
Client records
History of every visit, what was done, by whom and in which room.
Guardians
Link a minor to a parent or guardian. Reminders reach the guardian when the child has no contact of their own.
Import
Download the template, fill it in, preview every row and fix mistakes before anything is saved.
Search everything
Press ⌘K to jump to any room, space, client or action.
Online booking
Your clients book in the Kopli app
A free app for iPhone, Android and the web. Clients discover businesses, pick a service and a time, and manage their bookings without calling you.
Three ways to take bookings
Instant, by request, or contact only, set per business. New clients can be asked to request their first visit.
Pick a person
Clients choose a staff member or take whoever is free. Staff who aren’t taking new clients are marked.
Preferred times
Clients tell you which days and hours usually suit them, per business.
Reminders
24 hours and 2 hours before each visit, by push, email or SMS. Clients choose their channels.
Billing
Invoices, payments and packages
Charge for what happened, record what was paid, and let clients see what they owe.
Invoices
Bill clients for their visits and keep every invoice in their record.
Payments
Record payments and refunds against invoices. Balances update everywhere.
Session packages
Sell a block of sessions up front and draw them down visit by visit.
Print-ready
Every invoice has a clean printable page.
Team and branches
Built for one room or fifty
An organisation holds branches; each branch holds spaces and rooms. Staff see only the branches they work in.
Branches
Separate teams, rooms and calendars under one organisation and one login.
Roles
Owner, Admin and Manager out of the box, or build a role with exactly the permissions you want.
Partner organisations
Record the clinics that refer clients to you, or the organisations that pay for their sessions.
Audit log
Who created, changed or cancelled what, and when.
The little things
Made to be used all day
Front desks live in Kopli from opening to close, so the details matter.
Keyboard first
B books, W starts a walk-in, ⌘K finds anything.
Dark mode
Easy on the eyes during an evening shift.
Your colour
Pick one of eight colourways for your own view of the app.
Live updates
When a colleague books or moves an appointment, your screen updates without a refresh.
Wondering how your data is handled? Read about security.
Set up your first week in an afternoon.
Add your services and rooms, import your client list, and start taking bookings the same day.